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The Flow Designer

The Flow Designer is Floxar's AI drafting partner for people who build content. Describe a process in conversation — or attach the documents that describe it — and the Designer drafts a flow for your review. It works as a strict two-step: the Designer proposes, you decide. Nothing is saved to your account until you accept.

Drafting a flow from documents or a description​

Start a conversation and tell the Designer what you want to build. You can attach process documents you already have — such as PDFs, Word documents, or plain text — or simply describe the process in your own words.

Before drafting, the Designer discusses scope with you: what the process is for, who carries it out, where it starts, and where it ends. This isn't a fixed questionnaire — it asks what it needs based on what you've told it and what's in your documents. When the scope is clear and you give the go-ahead, it drafts a proposed flow: the bits, the connections and branching between them, and the starting point.

Improving existing flows and bits​

The Designer can also work on content you already have:

  • Filling gaps in a flow. Point the Designer at an existing flow that's missing steps. It reads the flow as it is today and proposes the missing bits and connections as additions — your existing bits are not modified. Before it starts, you can tell it what to focus on. Each proposed step says where it attaches, and View on the diagram opens the flow's structure view at that bit, so you can see the spot on the real flow before you accept.
  • Improving a bit. Ask the Designer to improve a bit, and it proposes a rewrite of that bit's title and text. Any interactive elements in the bit are preserved exactly as they are — the rewrite touches the words, not the workings. If a bit contains content it can't safely rewrite (tables or embedded media, for example), it declines rather than risk degrading your content.

When you're improving existing content, the Designer works from the flow itself — documents aren't used in those conversations.

Proposals: nothing is saved until you accept​

Everything the Designer produces is a proposal. You review it before anything happens:

  • Accept it, and the proposed content is saved to your account. A new flow, or steps added to a flow, are published together on acceptance, so the flow never runs half-built; if your organization or group requires approval to publish, they wait for that approval instead. An improved bit is written to the bit's draft and is not published: open the bit, check the draft and choose Publish to put it live. See Versions, test accounts and promoting content.
  • Reject it, and nothing is saved — your content is untouched.
  • Keep discussing. Not quite right? Tell the Designer what to change and let it revise before you decide.

The Designer cannot save anything on its own. The only way its work reaches your account is your explicit acceptance.

See the proposal as a diagram. When the Designer proposes a whole new flow, you can open the proposal as a diagram: the same picture the Live view draws for a saved flow, showing each proposed step by its kind, where the flow branches and loops back, which step each connection leads to, what each step asks for, and any step the flow's start would never reach. Selecting a step shows its details, and you can walk the proposal in order from there. The diagram shows the proposal; it decides nothing — accepting or rejecting still happens in the conversation, and the diagram carries no control for either. It is yours alone: only the person who asked for the proposal can open it. A proposal that adds steps to an existing flow, or rewrites one bit, has no diagram; you review those in the conversation.

Availability and usage​

The Flow Designer is an authoring tool, so it's available to users who can edit content. Usage draws on your account's credits.

Assistant or Designer?​

Floxar has two AI features, and the split is simple:

  • Ask questions → AI Assistant. Want to find, understand, or check something in your organization's content, or learn how Floxar works? The Assistant answers with cited sources and never changes anything.
  • Create or change content → Flow Designer. Want a flow drafted, gaps filled, or a bit improved? The Designer drafts it as a proposal for you to accept or reject.

If you start in the wrong place, no harm done — asking the Assistant to build something gets you a pointer to the Designer, and your content stays untouched either way.

Last reviewed: 2026-10-14

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